Emails & colleaguesAdaptable correspondence
Freelance proposal email
Make a first draft, then check it with a grown-up.
Set out scope, deliverables, timing and price for discussion.
Where it applies: Adaptable correspondence · choose words for your situation
01 · What is this?
Set out scope, deliverables, timing and price for discussion.
02 · When is it useful?
Use when this task matches your situation and place.
03 · Start here
Define scope and exclusions.
Gather your pieces
- Define scope and exclusions.
- Do not treat an estimate as a signed contract.
Your starting text
Replace each [bracketed label] with your own verified details. Open the editor to make it yours, then read it through before sending.
Subject: Proposal for [Project] Hi [Recipient], Thank you for discussing [Project] with me. My understanding of your requirements is: [Relevant facts or message]. I propose [Deliverables], with an estimated schedule of [Estimated schedule]. The proposed fee is [Proposed fee]. This estimate assumes [Assumptions]; work outside that scope would need a separate agreement on cost and timing. [Your request or next step]. If the approach works for you, I suggest we confirm the deliverables, review rounds, payment schedule and ownership or licence terms in a written agreement before work begins. Please let me know which part you would like to adjust, or whether a short call would help settle the open points. Best, [Your name] [Date]
Your next moves
- Confirm agreed terms before starting.
Real-world check
Original starter draft. Replace the placeholders and make the wording your own before sending.
Sources & official links
Original starter written by this library. Check any rules that apply before using it.