Emails & colleaguesAdaptable correspondence

Leave request

Turn a blank page into a clear message.

Request time off with a clear coverage plan.

RoutineOrganisationStarter draft

Who it goes to: Manager or leave approver

Where it applies: Adaptable correspondence · choose words for your situation

Build this
01 · What is this?

Request time off with a clear coverage plan.

02 · When is it useful?

Use when this task matches your situation and place.

03 · Start here

Check leave balance and policy.

Gather your pieces

  1. Check leave balance and policy.
  2. Share only the personal detail you wish to disclose.

Your starting text

Replace each [bracketed label] with your own verified details. Open the editor to make it yours, then read it through before sending.

Subject: Leave request — [Leave starts] to [Leave ends]

Dear [Recipient],

I would like to request leave from [Leave starts] to [Leave ends] and plan to return on [Return date]. [Relevant facts or message].

To help the team plan, I will complete priority tasks beforehand and share a handover note for work that needs attention while I am away. My proposed coverage arrangement is [Coverage plan]. Please let me know if this needs adjustment or if there are important deadlines I should address before my leave begins.

[Your request or next step]. I will record the leave through the usual process once it is approved. Thank you for considering the request.

Kind regards,
[Your name]
[Date]

Your next moves

  1. Wait for approval before treating leave as confirmed.
  2. Update your handover and calendar.

Real-world check

Original starter draft. Replace the placeholders and make the wording your own before sending.

Sources & official links

Original starter written by this library. Check any rules that apply before using it.