Ghar & rentIndia

Record a rented-home handover

Gather the facts for your next move.

Record keys, meter readings, condition and outstanding items at handover.

ImportantPeoplePrep worksheet

Who it goes to: Landlord and tenant jointly

Where it applies: India; check the applicable state and local rules

Prepare this
01 · What is this?

Record keys, meter readings, condition and outstanding items at handover.

02 · When is it useful?

Use when this task matches your situation and place.

03 · Start here

Inspect together where possible.

Gather your pieces

  1. Inspect together where possible.
  2. Preserve dated photos without altering them.

Your prep sheet

Replace each [bracketed label] with your own verified details. Open the editor to make it yours, then read it through before sending.

TENANCY HANDOVER WORKSHEET
Prepared by: [Your name]
Other party: [Recipient / other party]
Date: [Document date]
Property: [Property address]

Handover circumstances and tenancy reference:
[Facts and records]

Keys / access devices returned:
[Keys and access devices]

Room condition, furniture, fixtures and visible defects:
[Condition and inventory]

Meter readings and utility references:
[Meter readings]

Items agreed, items disputed and action requested:
[What you want]

Attach dated photos and list their filenames. Mark each disputed observation clearly. Any acknowledgment should state only what the parties actually checked; deposit settlement and tenancy termination need separate confirmation.

Your next moves

  1. Share an agreed copy and note disputed items separately.
  2. Deal with deposit reconciliation in a separate record.

Real-world check

A handover record should not include a blanket waiver or admission. It does not itself end a tenancy or settle the deposit.

Sources & official links